Terms & Conditions
This document was last updated on February 15, 2022.
No refunds or pro-rated refunds for the current month billed or work completed will be granted for any service. The client must cancel by the 25th of any given month to avoid being billed for future months and agrees to inform All Things Accounted For Bookkeeping Services in writing of intent to cancel via email at Tracy@AllThingsAccountedForBookkeeping.com. We reserve the right to make changes and additions to the terms and conditions at any time.
What’s included in the Basic Bookkeeping package?
Every month we will categorize all business related income and expense transactions and issue you a monthly financial statement consisting of a Balance Sheet and a Profit and Loss. These reports will help you understand your business past to make decisions on your business future. They are required in order to do any tax planning or to fund your business with mid-year loans. Unlimited email and text support is also included.
What’s not included in the Basic Bookkeeping package?
Anything above and beyond basic tracking of income and expense items for the month is not included in the monthly price above. However, additional services are available as an add-on to your basic bookkeeping package. These add-on's include: accrual basis accounting, detailed financials showing class tracking or job profitability, invoicing, bill payment, payroll, and legal help. Monthly strategy sessions are also available for additional fees.
How do I request additional services?
Once you have selected to enroll in the Basic Bookkeeping package, you will have an opportunity to review additional services in more detail and select those that suit your business best. You may also request services via email at any time! We are here to help!
What qualifications does your team have?
Our team members are Certified Quickbooks Pro-Advisors with business administration degrees who operate their own small businesses and/or manage other businesses outside of bookkeeping. You can rest assured that you are working with the highest quality professionals. We also belong to a large network of legal and financial professionals, including accountants and CPAs, so if there is a question we have not seen before, we have a lot of resources in our back pocket to find an answer for you fast.
What information do I need to share?
Ideally, our bookkeeping team will need access to your business bank and credit card accounts in order to efficiently complete your monthly financials. Many banks allow for accountant (read-only) access to bank accounts. This access helps us to keep our fees affordable and our efficiency high. More information may be required if you elect to have our team handle your accounts receivable, payroll, and/or sales input.
If I have a question, how long does it take to get an email response?
We pride ourselves in being very responsive to our clients important inquiries. We strive to respond within 24 hours AT MOST (except over weekends and holidays). If we are very busy, we will respond to let you know we've received your email and will address it shortly.
What hours do the bookkeepers and other team members work?
Due to the flexible nature of bookkeeping work, many team members work various hours of the day and night. However, we use standard M-F 8-5 work hours to address emails and phone calls.
Is Quickbooks Online required for the Basic Bookkeeping package?
Yes. Our team must use Quickbooks Online in order to handle the bookkeeping. Versions - Essentials, Plus, or Advanced are all acceptable. Simple Start or Quickbooks Self Employed are not. If you have a current subscription, you are ahead of the game. No need to get another subscription. If you do not currently have a subscription, the on-boarding videos will walk you through how to get that setup. We are able to offer 30% off to our new clients for 12 months (billed to client) or 20% off for the life of your subscription if billed through us. This is the best discount you can get with Quickbooks Online. We highly recommend signing up for Essentials or Plus to start.
Do you require a contract?
Nope! No contract is required. Billing is monthly and you can cancel without future billing by emailing us by the 25th of the month. However, there are no partial month refunds – once work is started, there are no prorated refunds.
Is an engagement letter required?
Yes, an engagement letter is required. A signed terms and conditions document will act as our official engagement letter. You may be asked to sign future engagement letters via electronic signature for any additional services as well.
What is required of me?
We do not offer refunds or pro-rated refunds for the current month billed or work completed, but you can cancel anytime. The client must inform All Things Accounted For Bookkeeping Services in writing of intent to cancel by the 25th of any given month to avoid being billed for future months by emailing us at Tracy@AllThingsAccountedForBookkeeping.com. We do want to provide world class service to you but we cannot do that without the proper documents and items requested during onboarding and in the future. We also cannot read minds so there will be various questions asked throughout the month to make sure we are categorizing things appropriately. Timely responses are appreciated.
Important things to note for various add-on services:
Basic Bookkeeping does require the use of your own QBO subscription. You own the license to that and will retain access to the program upon termination of our working relationship, if that ever happens.
Monthly or One-time Strategy Sessions will be helpful for you if you are needing to brainstorm issues about your business or want to go over the financials in detail. Unlimited email and text support is included in the basic bookkeeping package. We highly suggest that our clients schedule strategy sessions monthly (or at least quarterly) to chat about the financials and discuss future plans with your business. It’s always nice to have a fresh perspective on things. One-time Strategy Sessions are currently $147 or you can sign up for recurring monthly sessions for $99/month. We appreciate at least a three month commitment for our monthly rate but it is not required.
Legal Services are available to you for an additional cost through our partner. Our legal partners do offer a complimentary consult to discuss any needs your business may have, including but not limited to, automated alerts to specific due dates and reporting requirements, secured cloud storage for all company documents, questions on entity setup, articles of incorporation, and exit strategies. We highly recommend taking advantage of this complimentary interview. Any additional legal services will require an additional engagement letter with our legal partners.
Payroll Setup and Support is provided through our Quickbooks payroll partners. All payroll submission, tax payments and tax report filings (including year-end reports and W2s) are included in one low monthly fee. The fee varies depending on how many employees your company hires. Our third party payroll experts take on full responsibility for all timely and accurate tax payments and filings. Our payroll experts can even assist you with HR functions and retirement plans for yourself, partners and employees. Any payroll service will require an additional engagement letter.
Payroll Setup and Processing (takes the place of Payroll Setup and Support) requires a Quickbooks Payroll Subscription Required (discounts are offered through our subscription). All payroll submission, tax payments and tax report filings (including year-end reports and W2s) are included in one low monthly fee. The fee varies depending on how many employees your company hires. We process your payroll on your schedule (a maximum of two payroll processings per month are included in the monthly fee). With this plan, the client is responsible for ensuring correct timesheets and printing/signing of paychecks if direct deposit isn’t utilized. The client is also responsible for setting up and completing and benefits plans – these are not processed by All Things Accounted For. The client is responsible for inputting all future employees (with help provided) or submitting new employee documents and specifications immediately at time of hire. The client is responsible for ensuring adequate balance is available to complete payroll. Our third party payroll experts take on full responsibility for all timely and accurate tax payments and filings. Our payroll experts can even assist you with HR functions and retirement plans for yourself, partners and employees. Any payroll service will require an additional engagement letter.
Class Tracking is available if you are looking into more detailed financial statements. This can be helpful if you are wanting to track profitability of certain jobs, customers or large product lines. It is also a requirement for real estate investors who have rental properties and plan to “flip” homes for resale. In order for class tracking reports to be helpful to you, we will need to work out a process to communicate details on each transaction so that we know how to track the various classes, properties or departments. We have several different methods to choose from and we can make a plan of action based on what works best for you.
AR and AP management are tasks that can be very time consuming and we would love to streamline those processes for you. Keeping track of customer and vendor balances, sending out invoices, processing customer and vendor payments and updating customer and vendor records are some of the items we can do for you. This requires more communication throughout the month and may require additional software subscription costs as well. We are not responsible for filing with the collections agency if write-offs are required. Filing collections notices & submitting to collections agency is subject to a $100/occurrence charge. This includes three letters, write off, and filing with collection agency – setup by the client. This service is invoiced as requested in writing by the client.
Sales Input are tasks that can be very time consuming and we would love to streamline those processes for you. Our team will enter payments received through your merchant services, enter your business sales utilizing securely shared documents and/or remote access to your system - we can complete all of your data entry for you! This service requires the client to provide all documents for sales, payments made to the client by Wednesday of the following week to be input. The client is responsible for creating bank provided deposit slips and depositing the funds into their financial institution. This requires more communication throughout the month and may require additional software subscription costs as well. No refunds or pro-rated refunds for the current month billed or work completed. Client must cancel by the 25th of any given month to avoid being billed for future months. Client agrees to inform All Things Accounted For Bookkeeping Services in writing of intent to cancel.
Clean-up/Catch-up Work is something that most of our new clients will need to add on. You will be required to add this service on for any months that a tax return has not been completed. For example, if you have filed your 2020 tax return already, then we need to complete and/or review your books starting with January 2021 in order to prepare accurate financials for your upcoming tax return. We give a one-time discounts to our new customers for this back work. We are also happy to provide this discount on past years where you think the tax return and/or financials were inaccurate.